NITTTR || National Institute of Technical Teachers Training and Research, Bhopal

Transparency Audit

Transparency Audit of Disclosures u/s 4 of the RTI Act by the Public Authorities

Disclosure Under Section 4 of RTI Act 2005

Suo motu disclosure Under Section 4 of the RTI Act 2005
1.	About RTI Act 2005
1.1	Name and Title of the Act	Right to Information Act. 2005 English Version Hindi Version RTI Guidelines for Information Seekers CPIOs Public Authorities
1.2	Definition	Right to Information means the right to inspection of work, documents, records taking notes, extracts or, certified copies of documents or records; taking certified samples of material; obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device subject to relevant provisions in this regard
1.3	Objective/purpose of the Act	To provide available information of the Institute as enshrined in RTI ACT to the Indian citizen on payment of prescribed fees.
1.4	Users	Citizens of India.
1.5	Updated Guidelines on RTI Act	CIC Link

1. Organisation and Function

S. No.	Item	Details of disclosure	Reference Link
1.1	Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]	(i) Name and address of the Organization	Fully met http://nitttrbpl.ac.in/index.php http://nitttrbpl.ac.in/files/Transparency_Audit/1.1_ii.pdf
		(ii) Head of the organization
		(iii) Vision, Mission and Key objectives	Fully met http://nitttrbpl.ac.in/vision-mission.php
		(iv) Function and duties	Fully met http://nitttrbpl.ac.in/manual-i
		(v) Organization Chart	Fully met Organizaion Chart
		(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt	Fully met LIST OF PRESENT COMMITTEES Committees (Orders) Committees (Orders) http://nitttrbpl.ac.in/new/manual-ii https://nitttrbpl.ac.in/files/Transparency_Audit/1.1_vi.pdf https://nitttrbpl.ac.in/files/Transparency_Audit/1.1_via.pdf
1.2	Power and duties of its officers and employees [Section 4(1) (b)(ii)]	(i) Powers and duties of officers (administrative, financial and judicial)	Fully met http://nitttrbpl.ac.in/new/manual-ii
		(ii) Power and duties of other employees	Fully met http://nitttrbpl.ac.in/manual-ii
		(iii) Rules/ orders under which powers and duty are derived and	Fully met http://nitttrbpl.ac.in/manual-ii
		(iv) Exercised	Fully met http://nitttrbpl.ac.in/manual-ii
		(v) Work allocation	Fully met http://nitttrbpl.ac.in/manual-ii
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	(i) Process of decision making Identify key decision making points	Fully met http://nitttrbpl.ac.in/new/manual-iii
		(ii) Final decision making authority	Fully met (by BOG) http://nitttrbpl.ac.in/manual-iii
		(iii) Related provisions, acts, rules etc.	Fully met, (As mentioned in MOA) http://nitttrbpl.ac.in/manual-iii
		(iv) Time limit for taking a decisions, if any	Fully met http://nitttrbpl.ac.in/manual-iii
		(v) Channel of supervision and accountability	Fully met (It is as per the organization structure and every employee is accountable toward duty assigned to them ) files/Transparency_Audit/Organization_chart.pdf
1.4	Norms for discharge of functions [Section 4(1)(b)(iv)]	(i) Nature of functions/ services offered	Fully met http://nitttrbpl.ac.in/manual-iv
		(ii) Norms/ standards for functions/ service delivery	Fully met http://nitttrbpl.ac.in/manual-iv
		(iii) Process by which these services can be accessed	Fully met http://nitttrbpl.ac.in/manual-iv
		(iv) Time-limit for achieving the targets	Fully met http://nitttrbpl.ac.in/manual-iv
		(v) Process of redress of grievances	Fully met files/Citizen_Charter.pdf
1.5	Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]	(i) Title and nature of the record/ manual /instruction.	Fully met http://nitttrbpl.ac.in/manual-v
		(ii) List of Rules, regulations, instructions manuals and records.	Fully met http://nitttrbpl.ac.in/manual-v
		(iii) Acts/ Rules manuals etc.	Fully met http://nitttrbpl.ac.in/manual-v https://nitttrbpl.ac.in/files/Transparency_Audit/1.5_1.6_1.7.pdf
		(iv) Transfer policy and transfer orders	Fully met files/Transparency_Audit/1.5_iv.pdf http://nitttrbpl.ac.in/new/manual-v
1.6	Categories of documents held by the authority under its control [Section 4(1)(b) (vi)]	(i) Categories of documents	Fully met http://nitttrbpl.ac.in/new/manual-vi https://nitttrbpl.ac.in/files/Transparency_Audit/1.5_1.6_1.7.pdf
1.6		(ii) Custodian of documents/categories	Fully met (By Institute's Record Officer) http://nitttrbpl.ac.in/new/manual-vi https://nitttrbpl.ac.in/files/Transparency_Audit/1.5_1.6_1.7.pdf
1.7	Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]	(i) Name of Boards, Council, Committee etc.	Fully met, (MOA) http://nitttrbpl.ac.in/new/manual-vii https://nitttrbpl.ac.in/files/Transparency_Audit/1.5_1.6_1.7.pdf
		(ii) Composition	Fully met https://nitttrbpl.ac.in/annual-report.php https://nitttrbpl.ac.in/files/Transparency_Audit/1.5_1.6_1.7.pdf
		(iii) Dates from which constituted	Fully met http://nitttrbpl.ac.in/new/manual-viii
		(iv) Term/ Tenure	Fully met http://nitttrbpl.ac.in/new/manual-viii
		(v) Powers and functions	Fully met http://nitttrbpl.ac.in/new/manual-viii
		(vi) Whether their meetings are open to the public?	Patrially met http://nitttrbpl.ac.in/new/manual-viii
		(vii) Whether the minutes of the meetings are open to the public?	Partially met (are available on request at the Office of the Institute) http://nitttrbpl.ac.in/new/manual-viii
		(viii) Place where the minutes if open to the public are available?	Fully met https://nitttrbpl.ac.in/meeting.php
1.8	Directory of officers and employees [Section 4(1) (b) (ix)]	(i) Name and designation	rti_manual.php?u=ix Fully met http://nitttrbpl.ac.in/new/manual-ix
1.8	Directory of officers and employees [Section 4(1) (b) (ix)]	(ii) Telephone , fax and email ID	Fully met Telephone Directoryfiles/Transparency_Audit/Telephone_directory.pdf Email Listfiles/Transparency_Audit/Email_List.pdf http://nitttrbpl.ac.in/new/manual-ix
1.9	Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)]	(i) List of employees with Gross monthly remuneration	Fully met files/Transparency_Audit/1.9_i.pdf http://nitttrbpl.ac.in/new/manual-x
1.9		(ii) System of compensation as provided in its regulations	Fully met (As per the 7th CPC recommendation) http://nitttrbpl.ac.in/new/manual-x
1.10	Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)]	(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority	(i) Dr. KK Jain, Appellate Authority; (ii) Dr.SK Kedar, Public Information Officer (iii) Dr. A.K. Sarathe, Assistant Public Information Officer
1.10		(ii) Address, telephone numbers and email ID of each designated official.	Fully met http://nitttrbpl.ac.in/new/manual-xvi
1.11	No. Of employees against whom Disciplinary action has been proposed/ taken (Section 4(2))	No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings	files/Transparency_Audit/1.11_1&2.pdf
1.11		(ii) Finalised for Minor penalty or major penalty proceedings	files/Transparency_Audit/1.11_1&2.pdf
1.12	Programmes to advance understanding of RTI (Section 26)	(i) Educational programmes	Fully met (The institute has offered a multitude of Staff Development Programmes (SDPs) over the years. The Chief Public Information Officer (CPIO) and Assistant Public Information Officer (APIO) of the institute have delivered expert lectures covering various aspects of the RTI Act, 2005 during these training programmes. The institute's training programme calendar committee has consistently included a dedicated session, lasting approximately 1 ½ hours, on the RTI Act, 2005 within both its short-term and long-term training programmes.)
		(ii) Efforts to encourage public authority to participate in these programmes	Fully met (The faculty, officers, and supporting staff of the institute are strongly encouraged to actively engage in these programmes.)
		(iii) Training of CPIO/APIO	Fully met files/Transparency_Audit/1.12_iii.pdf
		(iv) Update & publish guidelines on RTI by the Public Authorities concerned	Fully met (These are publish and updated time to time
1.13	Transfer policy and transfer orders [F No. 1/6/2011- IR dt. 15.4.2013]		Fully met (Staff and Officials are liable to be posted on any departments/section of the Institute or extension centre with the approval of competent authority files/Transparency_Audit/1.5_iv.pdf nitttrbpl.ac.in/files/Transparency_Audit/1.13.pdf

2. Budget and Programme

S.No.	Item	Details of disclosure	Reference Link
2.1	Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]	(i) Total Budget for the public authority	Fully met http://nitttrbpl.ac.in/new/manual-xi
		(ii) Budget for each agency and plan & programmes	Fully met
		(iii) Proposed expenditures	Fully met
		(iv) Revised budget for each agency, if any	Fully met
		(v) Report on disbursements made and place where the related reports are available	Fully met
2.2	Foreign and domestic tours (F.No. 1/8/2012- IR dt. 11.9.2012)	(i) Budget	Fully met (Budget for Foreign and tours-this is met from the budget of general grant)
2.2		(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department. a) Places visited b) The period of visit c) The number of members in the official delegation d) Expenditure on the visit	Fully met files/Transparency_Audit/2.2_ii.pdf (All faculties under CPDA scheme. NOC is to be obtained from institute).
		(iii) Information related to procurements a) Notice/tender enquires, and corrigenda if any thereon, b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, c) The works contracts concluded - in any such combination of the above-and d) The rate /rates and the total amount at which such procurement or works contract is to be executed.	Fully met January 19 to Dec 19 files/Transparency_Audit/Jan19_Dec19.pdf January 20 to Dec. 20 files/Transparency_Audit/Jan20_Dec20.pdf January 21 to June 21 files/Transparency_Audit/Jan21_June21.pdf April 21 to March 22 files/Transparency_Audit/Apr21_Mar22.pdf April 22 to March 23 files/Transparency_Audit/Apr22_Mar23.pdf" CIC Bid files/Transparency_Audit/CIC_bid.pdf
2.3	Manner of execution of subsidy programme [Section 4(i)(b)(xii)]	(i) Name of the programme of activity	Fully Met http://nitttrbpl.ac.in/new/manual-xii(Please Check)
		(ii) Objective of the programme	Fully Met
		(iii) Procedure to avail benefits	Fully Met
		(iv) Duration of the programme/ scheme	Fully Met
		(v) Physical and financial targets of the programme	Fully Met
		(vi) Nature/ scale of subsidy /amount allotted	Fully Met
		(vii) Eligibility criteria for grant of subsidy	Fully Met
		(viii) Details of beneficiaries of subsidy programme (number, profile etc)	Fully Met
2.4	Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]	(i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions	Not Applicable
2.4		(ii) Annual accounts of all legal entities who are provided grants by public authorities	Not Applicable
2.5	Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xiii)]	(i) Concessions, permits or authorizations granted by public authority	Fully met
2.5		(ii) For each concessions, permit or authorization granted a) Eligibility criteria b) Procedure for getting the concession/ grant and/ or permits of authorizations c) Name and address of the recipients given concessions/ permits or authorisations d) Date of award of concessions /permits of authorizations	Not Applicable
2.6	CAG and PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.	Fully met https://nitttrbpl.ac.in/annual-report.php

3. Publicity Band Public interface

S.No.	Item	Details of disclosure	Reference Link
3.1	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013]	Arrangement for consultations with or representation by the members of the public (i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens	Fully met (As per GOI norms)
		(ii) Arrangements for consultation with or representation by a) Members of the public in policy formulation/ policy implementation b) Day & time allotted for visitors c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants	Not Applicable
		Public- private partnerships (PPP) (i) Details of Special Purpose Vehicle (SPV), if any	Not Applicable
		(ii) Detailed project reports (DPRs)	Not Applicable
		(iii) Concession agreements.	Not Applicable
		(iv) Operation and maintenance manuals	Not Applicable
		(v) Other documents generated as part of the implementation of the PPP	Not Applicable
		(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government	Not Applicable
		(vii) Information relating to outputs and outcomes	Not Applicable
		(viii) The process of the selection of the private sector party (concessionaire etc.)	Not Applicable
		(ix) All payment made under the PPP project	Not Applicable
3.2	Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)]	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive; (i) Policy decisions/ legislations taken in the previous one year	Not Applicable
		(ii) Outline the Public consultation process	Not Applicable
		(iii) Outline the arrangement for consultation before formulation of policy	Not Applicable
3.3	Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]	Use of the most effective means of communication (i) Internet (website)	Fully met* www.nitttrbpl.ac.in/new
3.4	Form of accessibility of information manual/ handbook [Section 4(1)(b)]	Information manual/handbook available in (i) Electronic format	Fully met* http://nitttrbpl.ac.in/new/manual-xiv
3.4		(ii) Printed format	Fully met* http://nitttrbpl.ac.in/new/annual-report
3.5	Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]	List of materials available (i) Free of cost	Fully met (https://nitttrbpl.ac.in/publications.php)
3.5		(ii) At a reasonable cost of the medium	Fully met* Certified hard copy of the documents may be obtained by the citizen by paying resonable fee at per RTI Act

4. E. Governance

S .No.	Item	Details of disclosure	Reference Link
4.1	Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]	(i) English	Fully met http://nitttrbpl.ac.in/new
4.1		(ii) Vernacular/ Local Language	Fully met rti.php http://nitttrbpl.ac.in/hindi_final/
4.2	When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013]	Last date of Annual updation	Fully met http://nitttrbpl.ac.in/new/annual-report (annual-report.php">http://nitttrbpl.ac.in/new/annual-report)
4.3	Information available in electronic form [Section 4(1)(b)(xiv)]	(i) Details of information available in electronic form	Fully met https://nitttrbpl.ac.in/new
		(ii) Name/ title of the document/record/ other information	Fully met https://nitttrbpl.ac.in
		(iii) Location where available	Fully met https://nitttrbpl.ac.in
4.4	Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]	(i) Name & location of the faculty	Fully met https://nitttrbpl.ac.in https://nitttrbpl.ac.in/files/Citizen_Charter.pdf
		(ii) Details of information made available	Fully met https://nitttrbpl.ac.in
		(iii) Working hours of the facility	Fully met Monday to Friday (9.30 AM to 6.00 PM)
		(iv) Contact person & contact details (Phone, fax email)	Fully met https://nitttrbpl.ac.in/rti_manual.php?u=xvi
4.5	Such other information as may be prescribed under section 4(i) (b)(xvii)	(i) Grievance re-dressal mechanism	Fully met, files/Citizen_Charter.pdf (see page no.- 7)
		(ii) Details of applications received under RTI and information provided	Fully met (32 RTI Applications and 06 RTI Appeals received from 01/04/21 to 31/03/22) files//Transparency_Audit/4.6_i.pdf )
		(iii) List of completed schemes/ projects/ Programmes	Not Applicable
		(iv) List of schemes/ projects/ programme underway	Not Applicable
		(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract	Follow Central Government Norms
		(vi) Annual Report	Fully Met http://nitttrbpl.ac.in/new/annual-report.php
		(vii) Frequently Asked Question (FAQs)	Fully Met Instead of FAQs help icon is provided Clickhere
		(viii) Any other information such as a) Citizen's Charter	Fully Met https://nitttrbpl.ac.in https://nitttrbpl.ac.in/about.php files/Citizen_Charter.pdf
		b) Result Framework Document (RFD)	Fully met http://nitttrbpl.ac.in/about.php
		c) Six monthly reports on the	Fully Met http://nitttrbpl.ac.in/new
		d) Performance against the benchmarks set in the Citizen's Charter	Not Applicable
4.6	Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]	(i) Details of applications received and disposed	Fully met (32 RTI Applications and 06 RTI Appeals received from 01/04/21 to 31/03/22) files/Transparency_Audit/4.6_i.pdf rti_annual_return.php )
4.6		(ii) Details of appeals received and orders issued	Fully met (32 RTI Applications and 06 RTI Appeals received from 01/04/21 to 31/03/22) files/Transparency_Audit/4.6_i.pdf rti_annual_return.php)
4.7	Replies to questions asked in the parliament [Section 4(1)(d)(2)]	Details of questions asked and replies given	Fully Met (When question asked by Ministry the reply sent by speed post and instiute email) https:/nitttrbpl.ac.in/files/Transparency_Audit/4.7.pdf

5. Information as may be prescribed

S. No.	Item	Details of disclosure	Reference Link
5.1	Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]	(i) Name & details of (a) Current CPIOs & FAAs (b) Earlier CPIO & FAAs from 1.1.2015	Fully Met http://nitttrbpl.ac.in/new/manual-xvi Current CPIOs & FAAs nitttrbpl.ac.in/files/Transparency_Audit/5.1.pdf
		(ii) Details of third party audit of voluntary disclosure (a) Dates of audit carried out (b) Report of the audit carried out	Fully met https://nitttrbpl.ac.in/fles/Transparency_Audit/audit_report.pdf October 2022
		(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD (a) Date of appointment (b) Name & Designation of the officers	Fully Met a. 10.5.2016 b. Nodal Officer RTI/MIS- Shri Parivesh Kasturia
		(iv) Consultancy committee of key stake holders for advice on suo-motu disclosure (a) Dates from which constituted (b) Name & Designation of the officers	Fully met https://nitttrbpl.ac.in/fles/Transparency_Audit/5.1(iv).pdf
		(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI (a) Dates from which constituted (b) Name & Designation of the Officers	Fully met https://nitttrbpl.ac.in/fles/Transparency_Audit/5.1(v).pdf

6. Information Disclosed on own Initiative

S.No.	Item	Details of disclosure	Reference Link
6.1	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information		Fully met nitttrbpl.ac.in/index.php/right-to-info
6.2	Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)	(i) Whether STQC certification obtained and its validity. (ii) Does the website show the certificate on the Website?	(i) Partially met - Auditing of website is under process by MAP IT (ii) Not applicable

S.No.

Item

Details of disclosure

Reference Link

6.1

Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

Fully met

nitttrbpl.ac.in/index.php/right-to-info

6.2

Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)

(i) Whether STQC certification obtained and its validity.

(ii) Does the website show the certificate on the Website?

(i) Partially met - Auditing of website is under process by MAP IT

(ii) Not applicable

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Transparency Audit

Transparency Audit of Disclosures u/s 4 of the RTI Act by the Public Authorities

1. Organisation and Function

2. Budget and Programme

3. Publicity Band Public interface

4. E. Governance

5. Information as may be prescribed

6. Information Disclosed on own Initiative

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