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Transparency Audit

Transparency Audit of Disclosures u/s 4 of the RTI Act by the Public Authorities

Disclosure Under Section 4 of RTI Act 2005

Suo motu disclosure Under Section 4 of the RTI Act 2005
1. About RTI Act 2005
1.1 Name and Title of the Act Right to Information Act. 2005
English Version
Hindi Version
RTI Guidelines for
Information Seekers
Public Authorities
1.2 Definition Right to Information means the right to
  • inspection of work, documents, records
  • taking notes, extracts or, certified copies of documents or records;
  • taking certified samples of material;
  • obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device subject to relevant provisions in this regard
1.3 Objective/purpose of the Act To provide available information of the Institute as enshrined in RTI ACT to the Indian citizen on payment of prescribed fees.
1.4 Users Citizens of India.
1.5 Updated Guidelines on RTI Act CIC Link
1. Organisation and Function
S. No. Item Details of disclosure Reference Link
1.1 Particulars of its organisation, functions and duties
[Section 4(1)(b)(i)]
(i) Name and address of the Organization Fully met

(ii) Head of the organization
(iii) Vision, Mission and Key objectives Fully met
(iv) Function and duties Fully met
(v) Organization Chart Fully met
Organizaion Chart
(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt Fully met
Committees (Orders)
Committees (Orders)
1.2 Power and duties of its officers and employees
[Section 4(1) (b)(ii)]
(i) Powers and duties of officers (administrative, financial and judicial) Fully met
(ii) Power and duties of other employees Fully met
(iii) Rules/ orders under which powers and duty are derived and Fully met
(iv) Exercised Fully met
(v) Work allocation Fully met
1.3 Procedure followed in decision making process
[Section 4(1)(b)(iii)]
(i) Process of decision making Identify key decision making points Fully met
(ii) Final decision making authority Fully met (by BOG)
(iii) Related provisions, acts, rules etc. Fully met, (As mentioned in MOA)
(iv) Time limit for taking a decisions, if any Fully met
(v) Channel of supervision and accountability Fully met (It is as per the organization structure and every employee is accountable toward duty assigned to them )
1.4 Norms for discharge of functions
[Section 4(1)(b)(iv)]
(i) Nature of functions/ services offered Fully met
(ii) Norms/ standards for functions/ service delivery Fully met
(iii) Process by which these services can be accessed Fully met
(iv) Time-limit for achieving the targets Fully met
(v) Process of redress of grievances Fully met
1.5 Rules, regulations, instructions manual and records for discharging functions
[Section 4(1)(b)(v)]
(i) Title and nature of the record/ manual /instruction. Fully met
(ii) List of Rules, regulations, instructions manuals and records. Fully met
(iii) Acts/ Rules manuals etc. Fully met
(iv) Transfer policy and transfer orders Fully met
1.6 Categories of documents held by the authority under its control
[Section 4(1)(b) (vi)]
(i) Categories of documents Fully met
(ii) Custodian of documents/categories Fully met (By Institute's Record Officer)
1.7 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority
[Section 4(1)(b)(viii)]
(i) Name of Boards, Council, Committee etc. Fully met, (MOA)
(ii) Composition Fully met
(iii) Dates from which constituted Fully met
(iv) Term/ Tenure Fully met
(v) Powers and functions Fully met
(vi) Whether their meetings are open to the public? Patrially met http://nitttrbpl.ac.in/new/manual-viii
(vii) Whether the minutes of the meetings are open to the public? Partially met (are available on request at the Office of the Institute) http://nitttrbpl.ac.in/new/manual-viii
(viii) Place where the minutes if open to the public are available? Fully met https://nitttrbpl.ac.in/meeting.php
1.8 Directory of officers and employees
[Section 4(1) (b) (ix)]
(i) Name and designation rti_manual.php?u=ix
Fully met
(ii) Telephone , fax and email ID Fully met
Telephone Directoryfiles/Transparency_Audit/Telephone_directory.pdf
Email Listfiles/Transparency_Audit/Email_List.pdf
1.9 Monthly Remuneration received by officers & employees including system of compensation
[Section 4(1) (b) (x)]
(i) List of employees with Gross monthly remuneration Fully met
(ii) System of compensation as provided in its regulations Fully met (As per the 7th CPC recommendation)
1.10 Name, designation and other particulars of public information officers
[Section 4(1) (b) (xvi)]
(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority (i) Dr. KK Jain, Appellate Authority;
(ii) Dr.SK Kedar, Public Information Officer
(iii) Dr. A.K. Sarathe, Assistant Public Information Officer
(ii) Address, telephone numbers and email ID of each designated official. Fully met
1.11 No. Of employees against whom Disciplinary action has been proposed/ taken
(Section 4(2))
No. of employees against whom disciplinary action has been
(i) Pending for Minor penalty or major penalty proceedings
(ii) Finalised for Minor penalty or major penalty proceedings files/Transparency_Audit/1.11_1&2.pdf
1.12 Programmes to advance understanding of RTI
(Section 26)
(i) Educational programmes Fully met (The institute has offered a multitude of Staff Development Programmes (SDPs) over the years. The Chief Public Information Officer (CPIO) and Assistant Public Information Officer (APIO) of the institute have delivered expert lectures covering various aspects of the RTI Act, 2005 during these training programmes. The institute's training programme calendar committee has consistently included a dedicated session, lasting approximately 1 ½ hours, on the RTI Act, 2005 within both its short-term and long-term training programmes.)
(ii) Efforts to encourage public authority to participate in these programmes Fully met (The faculty, officers, and supporting staff of the institute are strongly encouraged to actively engage in these programmes.)
(iii) Training of CPIO/APIO Fully met
(iv) Update & publish guidelines on RTI by the Public Authorities concerned Fully met (These are publish and updated time to time
1.13 Transfer policy and transfer orders
[F No. 1/6/2011- IR dt. 15.4.2013]
Fully met (Staff and Officials are liable to be posted on any departments/section of the Institute or extension centre with the approval of competent authority
2. Budget and Programme
S.No. Item Details of disclosure Reference Link
2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.
[Section 4(1)(b)(xi)]
(i) Total Budget for the public authority Fully met
(ii) Budget for each agency and plan & programmes Fully met
(iii) Proposed expenditures Fully met
(iv) Revised budget for each agency, if any Fully met
(v) Report on disbursements made and place where the related reports are available Fully met
2.2 Foreign and domestic tours
(F.No. 1/8/2012- IR dt. 11.9.2012)
(i) Budget Fully met (Budget for Foreign and tours-this is met from the budget of general grant)
(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

a) Places visited

b) The period of visit

c) The number of members in the official delegation

d) Expenditure on the visit

Fully met
(*All faculties under CPDA scheme.
*NOC is to be obtained from institute).
(iii) Information related to procurements

a) Notice/tender enquires, and corrigenda if any thereon,

b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,

c) The works contracts concluded - in any such combination of the above-and

d) The rate /rates and the total amount at which such procurement or works contract is to be executed.

Fully met
January 19 to Dec 19 files/Transparency_Audit/Jan19_Dec19.pdf

January 20 to Dec. 20 files/Transparency_Audit/Jan20_Dec20.pdf 

January 21 to June 21 files/Transparency_Audit/Jan21_June21.pdf  

April 21 to March 22 files/Transparency_Audit/Apr21_Mar22.pdf 

April 22 to March 23 files/Transparency_Audit/Apr22_Mar23.pdf" 

CIC Bid files/Transparency_Audit/CIC_bid.pdf 
2.3 Manner of execution of subsidy programme
[Section 4(i)(b)(xii)]
(i) Name of the programme of activity Fully Met
http://nitttrbpl.ac.in/new/manual-xii(Please Check)
(ii) Objective of the programme Fully Met
(iii) Procedure to avail benefits Fully Met
(iv) Duration of the programme/ scheme Fully Met
(v) Physical and financial targets of the programme Fully Met
(vi) Nature/ scale of subsidy /amount allotted Fully Met
(vii) Eligibility criteria for grant of subsidy Fully Met
(viii) Details of beneficiaries of subsidy programme (number, profile etc) Fully Met
2.4 Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] (i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions Not Applicable
(ii) Annual accounts of all legal entities who are provided grants by public authorities Not Applicable
2.5 Particulars of recipients of  concessions, permits of authorizations granted by the public authority
[Section 4(1) (b) (xiii)]
(i) Concessions, permits or authorizations granted by public authority Fully met
(ii) For each concessions, permit or authorization granted

a) Eligibility criteria

b) Procedure for getting the concession/ grant and/ or permits of authorizations

c) Name and address of the recipients given concessions/

permits or authorisations d) Date of award of concessions /permits of authorizations
Not Applicable
2.6 CAG and PAC paras [F No. 1/6/2011- IR dt. 15.4.2013] CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament. Fully met
3. Publicity Band Public interface
S.No. Item Details of disclosure Reference Link


Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy  or implementation there of


[Section 4(1)(b)(vii)]


[F No 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultations with  or representation by the members of the public

(i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

Fully met (As per GOI norms)

(ii) Arrangements for consultation with or representation by

a) Members of the public in policy formulation/ policy implementation

b) Day & time allotted for visitors

c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

Not Applicable

Public- private partnerships (PPP)

(i) Details of Special Purpose Vehicle (SPV), if any

Not Applicable

(ii) Detailed project reports (DPRs)

Not Applicable

(iii) Concession agreements.

Not Applicable

(iv) Operation and maintenance manuals

Not Applicable

(v) Other documents generated as part of the implementation of the PPP

Not Applicable

(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government

Not Applicable

(vii) Information relating to outputs and outcomes

Not Applicable

(viii) The process of the selection of the private sector party (concessionaire etc.)

Not Applicable

(ix) All payment made under the PPP project

Not Applicable


Are the details of policies / decisions, which affect public, informed to them

[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i) Policy decisions/ legislations taken in the previous one year

Not Applicable

(ii) Outline the Public consultation process

Not Applicable

(iii) Outline the arrangement for consultation before formulation of policy

Not Applicable


Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

(i) Internet (website)

Fully met*



Form of accessibility of information manual/ handbook

[Section 4(1)(b)]

Information manual/handbook available in

(i) Electronic format

Fully met* http://nitttrbpl.ac.in/new/manual-xiv

(ii) Printed format

Fully met*



Whether information manual/ handbook available free of cost or not

[Section 4(1)(b)]

List of materials available

(i) Free of cost

Fully met


(ii) At a reasonable cost of the medium

Fully met*

Certified hard copy of the documents may be obtained by the citizen by paying resonable fee at per RTI Act

4. E. Governance
S .No. Item Details of disclosure Reference Link


Language in which Information Manual/Handbook Available

[F No. 1/6/2011-IR dt. 15.4.2013]

(i) English

Fully met


(ii) Vernacular/ Local Language

Fully met




When was the information Manual/Handbook last updated?

[F No. 1/6/2011-IR dt 15.4.2013]

Last date of Annual updation

Fully met




Information available in electronic form

[Section 4(1)(b)(xiv)]

(i) Details of information available in electronic form

Fully met


(ii) Name/ title of the document/record/ other information

Fully met


(iii) Location where available

Fully met



Particulars of facilities available to citizen for obtaining information

[Section 4(1)(b)(xv)]

(i) Name & location of the faculty

Fully met



(ii) Details of information made available

Fully met


(iii) Working hours of the facility

Fully met

Monday to Friday (9.30 AM to 6.00 PM)

(iv) Contact person & contact details (Phone, fax email)

Fully met



Such other information as may be prescribed under section 4(i) (b)(xvii)

(i) Grievance re-dressal mechanism

Fully met,

 files/Citizen_Charter.pdf (see page no.- 7)  

(ii) Details of applications received under RTI and information provided

Fully met (32 RTI Applications and 06 RTI Appeals received from 01/04/21 to 31/03/22)

files//Transparency_Audit/4.6_i.pdf )

(iii) List of completed schemes/ projects/ Programmes

Not Applicable

(iv) List of schemes/ projects/ programme underway

Not Applicable

(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract

Follow Central Government Norms

(vi) Annual Report

Fully Met


(vii) Frequently Asked Question (FAQs)

Fully Met

Instead of FAQs help icon is provided


(viii) Any other information such as

a) Citizen's Charter

Fully Met




b) Result Framework Document (RFD)

Fully met


c) Six monthly reports on the

Fully Met


d) Performance against the benchmarks set in the Citizen's Charter

Not Applicable


Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]

(i) Details of applications received and disposed

Fully met (32 RTI Applications and 06 RTI Appeals received from 01/04/21 to 31/03/22)


rti_annual_return.php )

(ii) Details of appeals received and orders issued

Fully met (32 RTI Applications and 06 RTI Appeals received from 01/04/21 to 31/03/22)




Replies to questions asked in the parliament

[Section 4(1)(d)(2)]

Details of questions asked and replies given

Fully Met (When question asked by Ministry the reply sent by speed post and instiute email)

5. Information as may be prescribed
S. No. Item Details of disclosure Reference Link


Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]

(i) Name & details of

(a) Current CPIOs & FAAs

(b) Earlier CPIO & FAAs from 1.1.2015

Fully Met


Current CPIOs & FAAs

(ii) Details of third party audit of voluntary disclosure

(a) Dates of audit carried out

(b) Report of the audit carried out

Fully met https://nitttrbpl.ac.in/fles/Transparency_Audit/audit_report.pdf
October 2022

(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

(a) Date of appointment

(b) Name & Designation of the officers

Fully Met

a. 10.5.2016

b. Nodal Officer RTI/MIS- Shri Parivesh Kasturia

(iv) Consultancy committee of key stake holders for advice on suo-motu disclosure

(a) Dates from which constituted

(b) Name & Designation of the officers

Fully met https://nitttrbpl.ac.in/fles/Transparency_Audit/5.1(iv).pdf

(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

(a) Dates from which constituted

(b) Name & Designation of the Officers

Fully met https://nitttrbpl.ac.in/fles/Transparency_Audit/5.1(v).pdf

6. Information Disclosed on own Initiative
S.No. Item Details of disclosure Reference Link


Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

Fully met



Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)

(i) Whether STQC certification obtained and its validity.

(ii) Does the website show the certificate on the Website?

(i) Partially met - Auditing of website is under process by MAP IT

(ii) Not applicable